Reviewed 04 August 2025
Effective Date: 08 August 2025
Company: OMFINITIVE LIMITED
Company Number: 14201642
Registered Office: Suite 5, 3-5 Balfour Road, Ilford, England, IG1 4HP
Email: info@omfinitive.com

1. Introduction

This Acceptable Use Policy (“Policy”) outlines the rules and guidelines for using Omfinitive Limited’s platforms, including Omfinitive HR, Document Holder, and Project Management. The Policy applies to all users — employees, clients, contractors, and authorised third parties — to ensure lawful, secure, and responsible use of our systems.

The use of our systems implies acceptance of this Policy and agreement to comply with its terms.

2. Scope

This Policy applies to:

• All data, content, and materials accessed through Omfinitive platforms.
• All hardware, software, and communication channels provided by Omfinitive.
• All forms of access, including via desktop, mobile, or remote login.

3. Acceptable Use Guidelines

Users must:

• Access systems only with authorised credentials and for approved purposes.
• Maintain confidentiality of login details and immediately report any suspected breaches.
• Use the platforms in compliance with all applicable laws, including data protection, intellectual property, and employment regulations.
• Ensure uploaded content is accurate, lawful, and relevant to business operations.
• Protect personal data following our Privacy Policies for each platform.

4. Prohibited Activities

The following activities are strictly prohibited:

• Attempting to gain unauthorised access to systems, data, or accounts.
• Uploading or transmitting malicious code, viruses, or other harmful software.
• Using the platforms for personal gain unrelated to Omfinitive’s business.
• Sharing confidential company or client data without proper authorisation.
• Engaging in harassment, discriminatory conduct, or the transmission of offensive material.
• Circumventing or attempting to bypass security controls.

5. Data Protection and Confidentiality

Users must adhere to Omfinitive’s Privacy Policies and relevant data protection laws. Any personal or sensitive data accessed via our systems must be handled securely and only used for authorised purposes.

6. Monitoring and Auditing

Omfinitive reserves the right to monitor user activity on its platforms to ensure compliance with this Policy. All use is subject to logging and audit.

7. Consequences of Breach

Violations of this Policy may result in:

• Suspension or termination of access.
• Disciplinary action, up to and including termination of employment or contract.
• Legal action where applicable.

8. Updates to this Policy

We may update this Policy periodically to reflect changes in law, technology, or business practices. The latest version will always be available on our platforms.

9. Contact

For questions or concerns about this Policy, contact:
Email: info@omfinitive.com