Reviewed 04 August 2025
Effective Date: 08 August 2025
Company: OMFINITIVE LIMITED
Company Number: 14201642
Registered Office: Suite 5, 3-5 Balfour Road, Ilford, England, IG1 4HP
Email: info@omfinitive.com

1. Introduction

This Cookie Policy explains how Omfinitive Limited (“we”, “our”, “us”) uses cookies and similar technologies when you use our platforms, including Omfinitive HR, Document Holder, and Project Management websites and applications (collectively referred to as “our Platforms”).

We are committed to being transparent about the technologies we use and how they impact your privacy. This policy should be read alongside our Privacy Policy, which explains how we handle personal data.

2. What Are Cookies?

Cookies are small text files that are stored on your device (computer, smartphone, tablet) when you visit a website. They are widely used to make websites work efficiently, remember preferences, and provide information to website owners to improve user experience.

3. Types of Cookies We Use

We categorise cookies into the following types:

1. Strictly Necessary Cookies – Required for the operation of our Platforms. They enable core functionalities such as security, network management, and accessibility.
2. Performance Cookies – Collect anonymous information about how users interact with our Platforms to help us improve performance and usability.
3. Functional Cookies – Allow our Platforms to remember user preferences, such as login details, language selection, and customised settings.
4. Targeting/Advertising Cookies – Track browsing habits to deliver relevant advertising and measure the effectiveness of campaigns.
5. Analytics Cookies – Used to understand how users engage with our Platforms, including traffic sources, pages visited, and time spent on the site.

4. How We Use Cookies

We use cookies for:

• Maintaining secure login sessions.
• Storing user preferences for easier navigation.
• Analysing usage patterns to improve platform functionality.
• Delivering targeted information and relevant communications.
• Complying with legal and contractual obligations for audit and reporting purposes.

5. Third-Party Cookies

Some cookies on our Platforms are set by third-party service providers, such as:

• Google Analytics – to measure website performance and user interactions.
• Payment Gateways – to process secure transactions.
• Content Delivery Networks (CDNs) – to optimise load times and platform performance.

These third parties have their own privacy and cookie policies, which we recommend reviewing.

6. Cookie Consent

Upon your first visit to our Platforms, you will be presented with a cookie consent banner. By accepting cookies, you consent to their use following this policy. You may refuse or withdraw consent at any time by adjusting your browser or platform settings.

7. Managing and Disabling Cookies

You can manage or delete cookies by adjusting your browser settings. Please note:

• Blocking cookies may impact platform functionality.
• Instructions for cookie management can be found at:

• Chrome: https://support.google.com/chrome/answer/95647
• Firefox: https://support.mozilla.org/kb/enable-and-disable-cookies-website-preferences
• Safari: https://support.apple.com/guide/safari/manage-cookies-and-website-data-sfri11471/mac
• Edge: https://support.microsoft.com/help/4027947

8. Legal Basis for Using Cookies

Under the UK Privacy and Electronic Communications Regulations (PECR) and the EU ePrivacy Directive, we require user consent for non-essential cookies. We rely on:

• Legitimate interest for essential cookies required to operate the Platforms.
• User consent for analytics, targeting, and marketing cookies.

9. Changes to This Policy

We may update this Cookie Policy periodically to reflect changes in technology, legal requirements, or our practices. Updated versions will be posted on our Platforms with a revised “Effective Date.”

10. Contact Us

If you have questions about our use of cookies or this policy, please contact:
info@omfinitive.com